See how many patients slip through the cracks — and how much extra you could earn by fixing it.
Of your 100 scheduled patients, 85 show up and 51 actually get treated — earning you $25,500/mo.
In plain English: Right now 15% of your patients don't show up, and only 60% of those who do agree to treatment. If you improve treatment agreement to 75%, you could earn an extra $6,375 per month — with the exact same number of scheduled patients.
The three highest-impact inputs are: (1) active patient base size, (2) average production per patient visit, and (3) recall appointment frequency. Of these, improving recall compliance from 50 % to 70 % often has a larger revenue impact than acquiring new patients, because recall patients require no marketing spend and already trust the practice.
The calculator provides evidence-based estimates using your actual inputs — it is as accurate as the numbers you provide. For maximum precision, use your practice management software to pull real averages (actual collected production per visit, actual recall rates, active patient count from the last 18 months). The output is a strong planning tool, not a financial guarantee.
A well-optimised operatory typically produces $400,000–$600,000 in annual collections. High-performing practices exceed $700,000 per chair through extended hours, strong case acceptance, and efficient scheduling. If your per-chair revenue falls below $300,000, it usually indicates scheduling inefficiency, low case acceptance, or significant unscheduled treatment in the patient base.
Several strategies leverage your existing base: improving hygiene recall compliance, presenting comprehensive treatment plans rather than phased treatments, introducing in-office membership plans for uninsured patients, reducing no-shows and cancellations, adding high-value services (implants, Invisalign, whitening), and optimising fee schedules where you are below UCR for your market.
